|State of Missouri Secretary of State Opening a Missouri Business Chillicothe: County Seat|
MISSION OF THE RECORDER OF DEEDS' OFFICE
Our mission at the Recorder's office is to accurately maintain public records according to the statutes of the State of Missouri and make them easily accessible for viewing by the public. We provide data on Real Estate transactions, Marriage Records, Military Service Records, Tax Liens, Miscellaneous Deeds, Surveys, Plats, and Fixture filings. (Uniform Commercial Codes are filed at the Missouri Secretary of State's office.)
Our records, beginning in 1837 through August 2001, were hand-recorded in books. In September, 2001, we began imaging records; and in 2005, in an effort to accomplish our mission, a new state-of-the-art automated system with document scanning for preserving records was implemented. The scanning system updates and provides easy accessibility to link records. See Records Available for an inventory of record types and their available formats.
We provide two public view stations, located in the Recorder's office, available to the public at no charge. (Any copies made will apply to statutory fees.)
Since 1937, land documents had to be mailed or physically taken to the Recorder's office to be recorded by hand. In August 2011, the Livingston County Recorder's office began electronic recording. Now, electronically, by scanning your original paper document, it is transmitted to our office through a portal and payment made by ACH. The documents arrive at the Recorder's office in seconds. They are examined and fully recorded or rejected, and returned to the submitter within minutes. See E-Recording for information to electronically record documents.
Future plans include extending back data and images to 1971 and making those records available online.
Livingston County Court House
(Photo: Amy Baker poses with her husband and son after being sworn in as the recorder of deeds.)
Recording Deputy: Robyn Melte
Office Hours: 8:30 a.m. to 4:30
Monday thru Friday
Marriage Licenses are issued between the hours of 8:30 am and 4:00 pm. Documents presented for filing after 4:00 pm may be recorded the following business day.
Download our fee schedule here. (59KB PDF)
Sections 59.310 and 59.313, RSMo prescribe document formatting for real estate recording effective January 1, 2002. All documents are classified into one of three categories:
Download our complete document standards requirements.
Download our marriage license requirements.
Regulations to Request a Copy of Military Discharge DD-214 are outlined in Section 59.480 RSMo. Pursuant to this section, a notarized request form is required. This requirement is a direct result of identity theft obtained from public service records. The Recorder's office will uphold the law to protect these records.
UNIVERSAL COMMERCIAL CODE DEPARTMENT (UCC)
Effective July 1, 2008, the database for Uniform Commercial Code (UCC) is no longer maintained at the County level. Contact the Secretary of State's Office for filing information.
ELECTRONIC RECORDING INFORMATION
The recorder of deeds, in any municipality or county of this state, may establish an electronic format for the recording or filing of documents which such recorder has a constitutional or statutory duty to maintain. Such documents may be recorded, filed, transmitted, stored and maintained in an electronic format as prescribed by the recorder of deeds of any municipality or county. No document presented pursuant to this section shall be required to be submitted in duplicate. Nothing in this section shall require any recorder of deeds to establish, accept or transmit any document in an electronic format. Section 59.563, RSMo.
In August 2011, the Livingston County Recorder's office began electronic recording. Now, electronically, by scanning your original paper document, it is transmitted to our office through a portal and payment made by ACH. The documents arrive at the Recorder's office in seconds. They are examined and fully recorded or rejected, and returned to the submitter within minutes.
In order to begin this process contact:
Benefits to submitting electronic recordings:
The State Archives Office has completed the inventory of records in the Recorder's office. This contains a lot of good information for record searchers.
Livingston County Recorder Inventory (161KB PDF)
Page 8 through 13 of the Final Report (35.3KB PDF)
NOTE: In order to give the records a location for the inventory, each vault was divided into separate shelving/storage units, sections, and tiers and labeled in order from left to right around the vault beginning to the left of the doorway in each vault. The shelving units, identified by numbers, are separated first into sections with letters (such as A and B), then into tiers (rows or drawers) by numbers, starting from the bottom and increasing as they go up. In this way items can be added to the top without the need to change any of the shelf labels. The Final Report includes a floor plan for Vault A that will help clarify this procedure.
The user should always seek the advice of competent legal counsel regarding the information on this web site. The Livingston County Recorder of Deeds Office shall not be liable for errors contained herein or for any damages in connection with the use of the information contained herein.
The information contained on this web site is recorded and distributed by the Livingston County Recorder of Deeds Office and is to be used now and in the future for the sole purpose of viewing and analyzing data and may not be sold or manipulated in any way.
Data Availability - Computer indexing begins on July 1, 2003 through present validated date.
Indexing of documents from May, 1972 through June 30, 2003 is in the process of being completed. The images may be accessed by entering a Book and Page number, if known.
Marriage License information (images and indexing) begins on January 1, 1965 through present validated date.